Udayana University Convenes PPID Meeting to Establish the 2025 Public and Exempted Information List

Udayana University held an online meeting of the Information and Documentation Management Officer (PPID) on Wednesday, August 20, 2025. The meeting was attended by the Rector of Udayana University as the Head of PPID, the Vice Rector for Planning, Cooperation, and Information, Prof. Dr. dr. I Putu Gede Adiatmika, M.Kes., as the University’s Chief PPID Officer, advisory team members, Deans and Postgraduate Directors as Implementing PPIDs, as well as the PPID Implementation Teams at the university, faculty, and postgraduate levels.

The meeting began with a report on the implementation of the university’s PPID activities delivered by Dra. Hamidiah Yunus, Coordinator of Information, Documentation, and Archiving Management. In her presentation, she outlined the results of the monitoring and evaluation (M&E) of faculty and postgraduate PPID websites, updates to the List of Public Information (DIP) and the List of Exempted Information (DIK), the number of public information requests received, as well as Udayana University’s achievements in the Public Information Disclosure Awards over the past five years.

It was noted that in 2024, the Unud PPID received 23 public information requests, and as of 2025, the number has reached 49. In addition, there is currently one ongoing public information dispute being processed by the Bali Provincial Information Commission.

In his remarks, the Rector of Udayana University, Prof. Ir. I Ketut Sudarsana, S.T., Ph.D., emphasized the importance of public information transparency for state universities as public institutions. He reminded all university units to ensure that documents on the PPID website are complete and regularly updated so that the public can access information easily, quickly, and transparently.

"We must ensure that our PPID website functions properly. Publicly requested information must be available and accessible because this is one of the assessment indicators in the Public Information Disclosure Awards," the Rector stressed.

The meeting then continued under the leadership of the Vice Rector for Planning, Cooperation, and Information, Prof. Dr. dr. I Putu Gede Adiatmika, M.Kes., in his capacity as Chief PPID Officer, to establish the 2025 List of Public Information (DIP), which will be formalized through a Rector's Decree. The DIP includes various types of information such as the university profile, organizational structure, audited financial reports, strategic and operational plans, academic calendar, student admission announcements, student affairs information, and policy and regulation documents.

In addition to approving the DIP, the meeting also conducted a consequence test for 12 categories listed in the Exempted Information List (DIK). These categories include, among others, personal data of students, lecturers, and education personnel; academic transcripts and study records; examination questions and answers; unaudited financial reports; accreditation forms; and documents related to employee disciplinary sanctions. After thorough discussion, the meeting agreed to designate all 12 categories as exempted information at Udayana University.

The Chief PPID Officer, Prof. Adiatmika, reaffirmed the importance of collective commitment from all university units to improve public information management at Unud.

"PPID is not the responsibility of just one person or one team — it’s a shared responsibility. Through proper information disclosure, we can build public trust and demonstrate that Udayana University manages information transparently and accountably," he stated.

The final agenda of the meeting discussed Udayana University’s participation in the 2025 Public Information Disclosure Awards. The Chief PPID Officer emphasized that Unud’s success in this event greatly depends on the consistency of data management and updates across the PPID websites of each university unit.